UAE's Economic Substance Regulations: are you ready to report?

On 30 April 2019, the UAE Cabinet Resolution No. 31 of 2019 concerning Economic Substance Regulations (Regulations) came into force.

The Regulations impose an obligation for all entities (including natural or juridical)  registered, incorporated and/or licensed in the UAE, including all free zones (each a Licensee), to report on their "Relevant Activities" as defined in the Regulations commencing January 2020.

There is a two-stage approach to the reporting:

• each Licensee must assess whether it derives an income from its Relevant Activity, and if so, whether such income is taxable outside the UAE
• the result of this assessment must be reported to the concerned authorities, depending on the place of each Licensee's registration.

What is a Relevant Activity?

Relevant Activities comprise a broad list of undertakings, including:

• banking services
• insurance services, investment fund management
• lease-finance businesses
• headquarters activities
• shipping businesses
• acting as a holding company
• business related to intellectual property
• distribution activities, and
• the provision of services.

How do I know if this applies to my business?

When assessing whether your business's operations fall within the parameters of a Relevant Activity, a substance over form approach is required. It is important not to simply rely on the description of your business as categorised in the licence registration documentation, but to look more carefully at the actual nature of the activities of the business itself. 

Furthermore, Licensees should be aware that even if most of their activities fall outside the definition of Relevant Activities and would therefore not be considered relevant, if even a small minority of their activities – as little as one activity – are within scope, it would trigger the reporting obligation.  

What happens next?

The Ministry of Finance and other concerned authorities involved in the reporting process are currently finalising the reporting templates. Following the extension of initially communicated deadlines, a number of regulators have now confirmed that the initial "first step" reporting – which is mandatory for every Licensee – should be completed by the end of June 2020.

With the tight timetable ahead, there is limited period to make an assessment as to whether an entity conducts business within the definition of a Relevant Activity during the relevant reporting period; the latter being the financial year of each Licensee that commenced on 1 January 2019 or thereafter. 

For Licensees whose financial year commences post 1 January 2019 (and therefore may not have ended), a prompt appraisal of the Regulation's application will allow them sufficient time to complete the outstanding actions required to ensure they are compliant with the Regulations prior to the end of their financial year.

Such activities could include:

• conducting board meetings in the UAE
• engaging service providers for outsourced business
• recording corporate governance actions and/or arrangements with third parties and staff members.

Sound timekeeping, good corporate governance and accurate record keeping are important tasks to ensure compliance with the Regulations. The authorities will not necessarily prompt Licensees to fulfil their reporting obligations, and therefore a proactive approach is advised to avoid non-compliance penalties arising from incomplete, inaccurate or overdue reporting submissions.

Penalties can include financial fines, as well as license suspension or even being struck off from the register. UAE authorities are furthermore obliged to report non-compliance of Licensees to regulators of other countries where the Licensees' headquarters and/or shareholders are based.

Final thoughts

Goethe once observed: "Knowing is not enough; we must apply. Willing is not enough; we must do." We strongly recommend that the management of all UAE registered and/or licensed businesses take appropriate action. If you are unsure about the application of the Regulations or the requirements to be met in order to ensure compliance, please contact a member of our Corporate team.